Career Opportunities

Job Description


TITLE:
Administrative Assistant
TYPE:
Full-Time
HOURS:
Monday-Friday 8a to 4:30p
LOCATION:
Murfreesboro, TN
   
POSITION NO:
M0092
DATE POSTED:
10/12/2018
DATE AVAILABLE:
10/12/2018
CONTACT:

 

JOB DESCRIPTION

The Administrative Assistant provides high level, confidential administrative and secretarial support to the Executive Office team. The Administrative Assistant must demonstrate a high level of customer service, professionalism, and confidentiality with all levels of management, employees, and outside stakeholders.

The Administrative Assistant reports to the Executive Director, while also lending as needed assistance to the Executive Office Staff.

QUALIFICATIONS

Managing complex calendars scheduling appointments, meetings, and conference calls, as well as meeting preparation and follow up Electronic and hard copy file organization and maintenance.Participate in on call schedule Data entry for construction and operational projects. Coordinate travel logistics, including transportation, accommodations, and itineraries Prepare, submit and reconcile expense reimbursements and reports Answer the phone for the Executive Office, forwarding calls and/or fielding questions Provide logistic and project support for executive projects and initiatives. Organize, schedule and take minutes as needed Anticipate and assist in resolving situations without continuous guidance Some travel within the State may be required

EDUCATIONAL REQUIREMENTS

Minimum high school diploma required, college degree preferred Must be able to work a flexible changing work schedule Excellent written and oral communication skills Excellent time management skills Outstanding customer service skills, strong work ethic and meticulous attention to detail PC proficiency in software applications to include MS Word, Excel, PowerPoint and Outlook

CERTIFICATIONS AND LICENSES

Resume and Cover letter required for this job

NOTICE: This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.


 

 

 

 


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